Lewis Roca Rothgerber Christie, LLP California Privacy Notice (Employee/Applicant)
Information for California Residents
We collect Personal Information from California residents and comply with the California Consumer Privacy Act and related laws and regulations (“California privacy laws”). This California Privacy Notice applies to California residents (“users,” “you,” or “your”).
For the purposes of this California Privacy Notice, “Personal Information” means information that is linked or reasonably linkable to a particular individual or household. However, the following categories of information are not Personal Information:
- Publicly available information;
- Deidentified or aggregated data; or
- Information otherwise excluded from the scope of California privacy laws.
This Privacy Notice provides the following information to California residents:
- Categories of Personal Information we collect;
- Purposes for which we use Personal Information;
- Categories of Personal Information we disclose to third parties;
- Categories of third parties to which we disclose Personal Information; and
- Consumer rights under California privacy laws and how to exercise those rights, specifically including:
- The rights to access, correct, or delete their Personal Information;
- The right to limit the use of their Sensitive Personal Information in certain circumstances; and
- The rights to opt out of targeted advertising, sales of Personal Information, or profiling.
Categories of Non-Sensitive Personal Information
The table below outlines the non-sensitive categories of Personal Information Lewis Roca Rothgerber Christie, LLP collects about California residents and whether and how they are disclosed to third parties.
We collect Non-Sensitive Personal Information from the following sources:
- Inferences from your activity using our services
- From our business partners (“business partners” are companies that we have a pre-existing commercial relationship with)
Category of Personal Information: Identifiers |
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Examples |
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Identifiers may contain the following: Name, address, date of birth, gender, internet browsing history, device ID, employment history, non-union professional affiliations, licenses, bar affiliations, and other professional certifications are all pieces of information that may be collected. |
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Purpose(s) for Collection |
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Complying with statutory obligations and for other employment and benefits-related purposes |
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Targeted Advertising |
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We do not engage in targeted advertising or disclose this information for targeted advertising purposes |
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Sale |
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This information is not sold to third parties |
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Other Disclosures |
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This information may be disclosed to Processors, Affiliates, and Business Partners. We disclose Identifiers to comply with statutory obligations and for other employment and benefits-related purposes. |
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Retention Period |
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We retain this data for the duration of employment, after which it is retained only to the extent required by applicable law |
Category of Personal Information: Personal Characteristics |
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Examples |
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Personal Characteristics may contain the following: age, gender, and sexual orientation |
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Purpose(s) for Collection |
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Complying with statutory obligations, responding to diversity-related requests from clients and business partners, and for other employment and benefits-related purposes |
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Targeted Advertising |
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We do not engage in targeted advertising or disclose this information for targeted advertising purposes |
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Sale |
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This information is not sold to third parties |
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Other Disclosures |
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This information may be disclosed to Processors and Business Partners. We disclose Personal Characteristics to comply with statutory obligations, responding to diversity-related requests from clients and business partners, and for other employment and benefits-related purposes. |
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Retention Period |
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We retain this data for the duration of employment, after which it is retained only to the extent required by applicable law |
Category of Personal Information: Internet/Electronic Activity |
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Examples |
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Internet/Electronic Activity may contain the following: internet browsing history, device IDs, and email addresses |
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Purpose(s) for Collection |
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Complying with statutory obligations and for other employment purposes |
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Targeted Advertising |
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We do not engage in targeted advertising or disclose this information for targeted advertising purposes |
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Sale |
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This information is not sold to third parties |
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Other Disclosures |
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This information may be disclosed to Processors and Business Partners. We disclose Internet/Electronic Activity to comply with statutory obligations and for other employment purposes. |
| Retention Period |
| We retain this data for the duration of employment, after which it is retained only to the extent required by applicable law |
Category of Personal Information: Professional Information |
| Examples |
| Professional Information may contain the following: bar licenses, bar affiliations, and other professional certifications or affiliations |
| Purpose(s) for Collection |
| Complying with statutory obligations, promoting our services to consumers, or for other employment purposes |
| Targeted Advertising |
| We do not engage in targeted advertising or disclose this information for targeted advertising purposes |
| Sale |
| This information is not sold to third parties |
| Other Disclosures |
| This information may be disclosed to Processors and Business Partners. We disclose Professional Information to comply with statutory obligations, promoting our services to consumers, or for other employment purposes. |
| Retention Period |
| We retain this data for the duration of employment, after which it is retained only to the extent required by applicable law |
Category of Personal Information: Educational Information |
| Examples |
| Educational Information may contain the following: university name and location, degree, and transcript |
| Purpose(s) for Collection |
| Complying with statutory obligations, promoting our services to consumers, or for other employment purposes |
| Targeted Advertising |
| We do not engage in targeted advertising or disclose this information for targeted advertising purposes |
| Sale |
| This information is not sold to third parties |
| Other Disclosures |
| This information may be disclosed to Processors and Business Partners. We disclose Educational Information to comply with statutory obligations, promoting our services to consumers, or for other employment purposes. |
| Retention Period |
| We retain this data for the duration of employment, after which it is retained only to the extent required by applicable law |
Category of Personal Information: Inferences |
| Examples |
| Inferences may contain the following: marriage status |
| Purpose(s) for Collection |
| Complying with statutory obligations and for other employment and benefits-related purposes |
| Targeted Advertising |
| We do not engage in targeted advertising or disclose this information for targeted advertising purposes |
| Sale |
| This information is not sold to third parties |
| Other Disclosures |
| This information may be disclosed to Processors and Business Partners. We disclose Inferences to comply with statutory obligations and for other employment and benefits-related purposes. |
| Retention Period |
| We retain this data for the duration of employment, after which it is retained only to the extent required by applicable law |
Categories of Sensitive Personal Information
We do not Process any categories of Sensitive Personal Information. We do not use or disclose Sensitive Personal Information for any purposes other than those specified in California Code of Regulations, Title 11, Section 7027(m). The table below outlines the categories of Sensitive Personal Information Lewis Roca Rothgerber Christie, LLP collects about California residents and whether they are disclosed to third parties.
We collect Sensitive Personal Information from the following sources:
- Inferences from your activity using our services
Category of Sensitive Personal Information: Government ID Data |
| Examples |
| Government ID Data may contain the following: Social Security number, date of birth, driver's license number, passport number, and citizenship status |
| Purpose(s) for Collection |
| Complying with statutory obligations, responding to diversity-related requests from clients or business partners, and for other employment and benefits-related purposes |
| Targeted Advertising |
| We do not engage in targeted advertising or disclose this information for targeted advertising purposes |
| Sale |
| This information is not sold to third parties |
| Other Disclosures |
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This information may be disclosed to Processors and Business Partners. We disclose Government ID Data to comply with statutory obligations, responding to diversity-related requests from clients or business partners, and for other employment and benefits-related purposes. |
| Retention Period |
| We retain this data for as long as an individual is employed, and it is retained only to the extent required by applicable law |
Category of Sensitive Personal Information: Sensitive Category Data |
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Examples |
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Sensitive Category Data may contain the following: ethnicity, veteran status, date of birth, gender, sexual orientation, marital status, and disability status |
| Purpose(s) for Collection |
| Complying with statutory obligations, responding to diversity-related requests from clients or business partners, and for other employment and benefits-related purposes |
| Targeted Advertising |
| We do not engage in targeted advertising or disclose this information for targeted advertising purposes |
| Sale |
| This information is not sold to third parties |
| Other Disclosures |
| This information may be disclosed to Processors and Business Partners. We disclose Sensitive Category Data to comply with statutory obligations, responding to diversity-related requests from clients or business partners, and for other employment and benefits-related purposes. |
| Retention Period |
| We retain this data for as long as an individual is employed, and it is retained only to the extent required by applicable law. Applicant data is retained indefinitely unless requested to be deleted by the applicant. |
Category of Sensitive Personal Information: Financial Data |
| Examples |
| Financial Data may contain the following: Bank routing and account numbers |
| Purpose(s) for Collection |
| Processing payments to employees or contractors via direct deposit or ACH payment |
| Targeted Advertising |
| We do not engage in targeted advertising or disclose this information for targeted advertising purposes |
| Sale |
| This information is not sold to third parties |
| Other Disclosures |
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This information may be disclosed to Processors and Business Partners. We disclose Financial Data to process payments to employees or contractors via direct deposit or ACH payment. |
| Retention Period |
| As a standard practice, we retain financial data for the duration required by law or as long as an individual remains employed, whichever is longer. |
Use of Personal Information
We use Personal Information for the purposes described above. Personal Information may also be used or disclosed as otherwise permitted or required by applicable law.
Disclosing Personal Information
We disclose Personal Information to the following categories of third parties:
- Processors (also referred to as “Service Providers” or “Contractors” in California law): We use processors to securely handle Personal Information on our behalf for our business purposes and only on our instructions. California privacy laws and our contracts with these companies prevent them from using your Personal Information for their own purposes.
- Our Business Partners: We may disclose relevant personal data to our business partners to provide you with exclusive offers for products and services that may interest you.
See the tables above for more details about how different categories of Personal Information are disclosed.
We do not sell Personal Information to anyone. We do not share Personal Information for advertising purposes.
Exercising Your Personal Information Rights
California residents have the following rights under California privacy laws:
- The right to know the Personal Information we have collected about them, including the categories of sources from which we collected the Personal Information, the purpose(s) for collecting, selling, or sharing your Personal Information, and the categories of third parties to whom we have disclosed your Personal Information
- The rights to correct or delete Personal Information;
- The right to limit the use of Sensitive Personal Information in certain circumstances;
- The rights to opt out of targeted advertising, sales of Personal Information, or profiling; and
- The right not to receive discriminatory treatment for exercising their privacy rights.
If you are a California resident, you can submit a request to exercise your personal data rights under California privacy laws by visiting our online request form at https://www.requesteasy.com/639c-5050. To submit an opt-out request, you may visit our online request form at https://www.requesteasy.com/639c-5050.
To protect your privacy, we may need to authenticate your identity before we respond to your rights request. We will verify your identity by sending an email to your email address on file with a link to click. We may ask you for additional information as part of this process, including your phone number, home address, or other identifying information that we already maintain about you. If you do not complete the verification process, we may be unable to process your request. Any information you provide to authenticate your identity will only be used to process your rights request and not for any other purpose. Please be aware that we do not accept or process rights requests submitted through other means.
We will respond to your rights request within 45 days, though in certain cases we may inform you that we will need up to another 45 days to act on your request. If we suspect fraudulent or malicious activity on or from your account, we will delay taking action on your request until we can appropriately verify your identity and the request as authentic. Also note that each of the rights are subject to certain exceptions.
We reserve the right to decline to process, or charge a reasonable fee for, requests from a California resident that are manifestly unfounded, excessive, or repetitive.
Notice of Right to Limit the Use of Sensitive Personal Information
You have the right to limit some uses of Sensitive Personal Information. You may direct companies not to use Sensitive Personal Information except as necessary to provide goods or services you have requested.
You may submit a request to limit the use of your sensitive Personal Information by submitting a rights request as described above.
Children’s Data
We do not knowingly sell or share for targeted advertising the Personal Information of California residents under 16 years of age.
We comply with the Children’s Online Privacy Protection Act (“COPPA”), in addition to California privacy law, with respect to any Personal Information we collect or use from children under the age of 13.
Authorized Agent Requests
California privacy law allows you to designate an authorized agent to make a rights request on your behalf. Your authorized agent may submit such a request by following the same method described above in the section titled Exercising Your Personal Information Rights. We may require verification of your authorized agent’s authority in addition to the information we require for verification of your identity.
Contact Us
If you have any questions or concerns regarding this California Privacy Notice, contact us at HR-SupportAssistant@lewisroca.com.
Last updated: May 12, 2023